Team members are only presented with information that is relevant to them, making the interface very user friendly and reducing data entry errors.

ProjectMantra provides both Customer Timesheets (time only) and Customer Chargesheets (including costs for labour, materials and expenses) for those projects where billing has to be accompanied by customer signed evidence.

ProjectMantra supports different charge-in and charge-out costs across individuals and projects for both labour and non-labour costs, and allows items to be recorded as non-chargeable.

ProjectMantra supports the full project lifecycle from the initial estimation of a project through to project completion.

Project Managers control project access for the team members and can make individual tasks active or inactive, not only to make it easier for the team members to enter data, but also to ensure that time and costs don’t get booked to the wrong tasks by the wrong people.

While a project is live, managers can revise the initial allocation of both labour and non-labour estimates for the project, but still keeping the initial baseline. Project reports analyse the project position showing costs to date and estimated costs to completion based on the revised estimates.

All data in ProjectMantra is held in a single live database ensuring all entries are reflected immediately in all reports. ProjectMantra enables you to answer questions such as “How much has been spent on Project X so far this month?” or “What did Person Y work on last week?”

By defining projects and tasks for non-chargeable activities such as sales, training, sickness, holidays, etc., ProjectMantra can provide reports that summarise the entire company’s labour utilisation and performance.

The “Team member” role provides a simple and easy to use interface to record time, expenses and mileage against pre-defined projects and tasks. Team members only have access to information they have entered, and can print off various reports summarising their time, expenses and mileage, filtered by date and project as required.

The “Manager” role provides the ability to create and modify projects, tasks, suppliers, customers and team members in those projects assigned to them. Managers can also allocate materials against projects as well as record any invoices that have been raised. A manager has access to all project information and can if necessary alter the individual entries of any team member. Available reports include overall summaries, individual project summaries and the ability to drill down into data by project, team member, date or any combination of these filters.

The “Administrator” role includes all the functionality of the Manager role, as well as the ability to change the role allocated to a team member, reset passwords and set certain global configuration settings, such as the logo to be used on reports.